The Club


2016-2017 Club Organization


Club Procedures (Click hyperlink to go to Club Procedures page.)
Summary of Duties (Click hyperlink to go to the summary of duties.)
Club Bylaws (Click hyperlink to go to Club Bylaws page.)
Membership Form (Click hyperlink to see the club's membership form.)
Miscellaneous Forms (Click hyperlink to see the club's list of forms.)
Parental Consent Form (Click hyperlink to go display the parental consent form.)
Parental Consent Form Required for Participants Under Age 18
Club History (Click hyperlink to display a brief club history poster.)

President
Vice President
Treasurer
Secretary
Mapping
Equipment
Permits
Publicity
Volunteer Coordinator
Newletter Editor
Memberships
Webmaster
Beginners Clinic
Ron Birks (acting)
Glenn Haselfeld
Forest Brown
Gary Hickey
Glenn Haselfeld, Ron Birks
Glenn Haselfeld, Gary Hickey, Erik Ringnes
Erik Ringnes
Jill Kyle
Derrick Beracy
Sheryl Berling-Wolff, Charles Wolff
Sheryl Berling-Wolff
Ron Birks
Glenn Haselfeld

Summary of Duties

President. Directs and coordinates club affairs. Presides at board meetings and general meetings. Appoints chairs of special committees.

Vice President. For all club orienteering events, coordinates preliminary logistics, obtains permits, finds course setters and meet directors; if necessary, finds other staffing for meets. Presides in President's absence.

Secretary. Keeps minutes of all business meetings; provides excerpts from minutes and updated club calendar to newsletter.

Treasurer. Keeps financial records. Makes deposits, writes checks and presents the treasurer's report at monthly meetings.

Membership Director. Maintains computerized database for club membership and meet participation records. Provides mailing labels each month to newsletter. Prepares other reports, as needed. (Needs appropriate software and computer.)

Newsletter Editor. Prepares and arranges for printing of monthly newsletter; assembles and mails newsletter 10 to 14 days before each regular meet, along with ribbons earned in previous meet. Sets publication guidelines. From meet directors/course setters, obtains necessary information about future meets and results of past competitions. Seeks other items of interest to members. (Logos and graphics currently in WordPerfect 6.0 format on IBM-compatible PC.)

Publicity Director. Prepares news releases; distributes information to appropriate media outlets. Coordinates educational services. Answers requests for information about the club.

Equipment Director. Stores, maintains, and replenishes club equipment and supplies; keeps up-to-date inventory. For each meet, provides materials to meet directors four to seven days in advance; assures timely return of materials. Notifies President of equipment needs. (Requires storage area, approximately 4 ft. x 6 ft. x 8 ft.)

Map Coordinator. Maintains map database on computer and makes it available to course setters. Identifies new areas for map development. Coordinates mapping activities for new and existing areas; develops and updates club maps. Must be computer literate, but not a "power user". Computer and archiving activities might be shared with a co-chair. Should be willing to train additional or future computer operators.



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